RELOCATION SERVICES

Laboratory Relocation Services

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LAB RELOCATION SERVICES OVERVIEW

Where Should I Start with a Lab Relocation?

Laboratory relocation begins with proper planning. A well organized and well executed lab relocation requires an understanding of all the moving parts (the analogy is trying to change the wheels of a car as it’s moving), identifying weak links in the chain of accountability, putting the right resources where they need to be and an excruciating attention to detail to properly manage and execute the move.


The Project Initiation Phase is the first phase where the desire to relocate goes beyond the idea stage, begins to take shape and translates into concrete decisions for the move. It is in this phase where the laboratory is to be relocated is chosen as well as the design/build team
architects, lab planners, engineers, general and specialty contractors and consultants and relocation project manager.

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What are the Steps to Consider for a Lab Relocation?

Five Steps in the Relocation Process 

  1. Communications Management - Establishing a communication channel and a process to identify and determine procedures for decommissioning and recommissioning laboratory instrumentation.
  2. Understanding Laboratory Operations - A thorough understanding of laboratory operations and needs by a formal “discovery” process, including interviews/questionnaires of key laboratory and administrative personnel.
  3.  Comprehensive Relocation Plan - A comprehensive relocation plan that will ensure continuity of operations and minimize disruption of operations and mission. 
  4. Budget Development and Management  - A budget developed accounting for all direct and indirect costs associated with the migration.               
  5. Move Management and Execution - Overseeing and managing the de-installation, relocation and reinstallation of all equipment at the destination. 


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What are the Top Challenges in a Lab Relocation?

Many laboratory relocations are unfortunately disorganized, or badly executed. In many cases, laboratory relocation projects are undertaken internally with a limited understanding of the required skillset and complexity involved. Responsibility for relocations are also often delegated to owner's project managers (OPM) who, though fluent in new project construction, may not have the required technical understanding of laboratory instrumentation, the service and support requirements and other critical considerations that affect relocation project phasing and the overall relocation plan. 


Bench level knowledge of the assets, laboratory workflows and an understanding of lab personnel requirements for them to perform their daily tasks, is critical. This effectively establishes credibility and cooperation amongst diverse cross functional teams including scientists, facilities, lab management and support personnel within the organization. 

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In Determining Site Preparedness, Several Factors Need to Be Considered:

The type of equipment and instrumentation in your lab plays a significant role in the activities required to relocate. From general lab equipment like balances, pH meters, centrifuges, and incubators. to analytical lab equipment like HPLC, LCMSMS and NMRs, the way these instruments are benchmarked, shut down, packed, shipped, installed and qualified in addition to the scope of your operational goals directly influences relocation planning.


  • Have the architectural plans been updated to reflect all the changes of project plan?
  • Are the utility requirements consistent with the manufacturer’s operational requirements? 
  • Have bench placement and instrumentation dimensions been determined with consideration of maintenance service clearances and instrumentation umbilical requirements?
  • Have utility chain support systems (gas, electrical, venting etc. been properly determined, updated and is there a test plan in place prior to installation of the instrumentation?


A lab relocation is one of the most critical and costly events in the life of a business. A successful laboratory relocation is comprised of a set of complex, interactive activities that require careful planning, efficient coordination, and proper execution.


Lost productivity, lost revenue, lost clients, and a lost reputation can easily be the consequence of a disorganized relocation. Overbrook provides comprehensive management of the relocation process of which site preparedness is a crucial part of an organized laboratory relocation.



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How Does Equipment Type Factor into the Lab Relocation?

The type of equipment and instrumentation in your lab plays a significant role in the activities required to relocate. From general lab equipment like balances, pH meters, centrifuges, and incubators. to analytical lab equipment like HPLC, LCMSMS and NMRs, the way these instruments are benchmarked, shut down, packed, shipped, installed and qualified in addition to the scope of your operational goals directly influences relocation planning.

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How Do You Manage and Mitigate Unexpected Problems in a Lab Relocation?

With so many moving parts, in addition to strict time frames and production schedules, a lab relocation presents a variety of risks. To mitigate these risks contingency planning for various scenarios is essential. Your plan should be expected to change, and how you make decisions based on these changes will play a critical role in the success of your move. An experienced lab relocation specialist is an excellent resource in this regard. Understanding the complexity and designating a qualified relocation manager to properly manage a laboratory relocation is a critical decision.


 Understanding all the complexity, identifying weak links in the chain of accountability, putting the right resources where they need to be, and excruciating attention to detail is a prerequisite to properly manage and execute the project. 


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An Experienced Lab Relocation Parnter

Overbrook focuses on lab relocations and knows any successful move results from careful planning, efficient harmonization and proper execution, often within strict timelines and production schedules. 


Our business and lab relocation engineers and project managers are aligned to operate with your outcomes in mind. We are customer-outcome focused in order to protect and grow your business. Our engineering services and project management team coordinates with the mover to ensure your valuable analytical instrumentation is securely and safely moved, and then re-qualified at the destination site.


At Overbrook, we understand that the success of your laboratory depends on your peace of mind. Solving the problem of how to move, on time, on budget, with minimal disruption so you can return to your science uninterrupted is what we do. 


If you are planning a lab relocation, Overbrook is ready to provide you with better science, better service, and peace of mind. 

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Have a Lab Relocation Question?

Every Successful Lab Relocation Begins with a Plan. Do You Have One?
Download Our Lab Relocation Organization Plan. 

Outsourced Lab Relocation Services

Downtime

Millions of dollars can be spent on a new facility and relocation. More often than not, landing site requirements are not to specification causing costly delays in getting the lab back up and running.

What's the cost?

Lost productivity, lost revenue, lost clients and a lost reputation can easily be the consequences of a disorganized relocation.

Peace of Mind

Peace of mind means leaving lab relocations to the experts. Relocations are one of the most critical and costly events in the life of the business. Why take the chance?

Experience Counts

Overbrook personnel are uniquely qualified to manage and support your lab relocation, as we are lab instrumentation specialists with many years of experience and can provide a relocation that is smooth and on schedule.


Whether with your Client Group, Design Group or Construction Group, our protocols, plans and processes insure an operationally sound laboratory relocation plan with the lab moving team, scientists, facilities personnel and outside vendors.

Relocations are Full Time Jobs

Most laboratory personnel assigned to the relocation already have full time jobs, increasing the risk of something being omitted or overlooked. The devil is in the details.


Those labs that attempt to absorb the burden of managing a lab relocation internally, quickly regret it. You already have a full-time job so adding the intricacies of relocating a lab denies you of the peace of mind required to carry out your daily responsibilities.

What If There Was A Lab Relocation Company That Understood Your Business?

Overbrook is that company. 

An Experienced Lab Relocation Partner

Overbrook focuses on lab relocations and knows any successful move results from careful planning, efficient harmonization and proper execution, often within strict timelines and production schedules. 

Our business and lab relocation engineers and project managers are aligned to operate with your outcomes in mind. We are customer-outcome focused in order to protect and grow your business. Our engineering services and project management team, coordinate with the mover to ensure your valuable analytical instrumentation is securely and safely moved, and then re-qualified at the destination site.

At Overbrook, we understand that the success of your laboratory depends on your peace of mind. Solving the problem of how to move, on time, on budget, with minimal disruption so you can return to your science uninterrupted is what we do. 

If your planning a lab relocation, Overbrook is ready to provide you with better science, better service, and peace of mind. 
CONTACT OVERBROOK

Outsourcing Lab Relocation Services

A lab relocation is one of the most critical and costly events in the life of a business. A successful laboratory relocation is comprised of a set of complex, interactive activities that require careful planning, efficient coordination, and proper execution.


CONTACT OVERBROOK
Collaborating with a Lab Relocation Management Company
By Ted Palashis 01 Mar, 2024
Discuss the benefits of working with lab management companies for successful relocations, along with the significance of reducing relocation risks, the value of using knowledge for backup plans, and the advantages of having trained relocation managers.
31 Jan, 2024
A skilled relocation manager is the strategic mind behind every successful laboratory move, coordinating the complex balance of workers, equipment, and data. Choosing a trained relocation manager, comprehending the intricacy of lab relocations, and executing a successful lab relocation for not only your lab and assets but also your science is a critical decision.
The Mechanics of Movement: Comparing Lab Relocations to Watch Engineering
By Ted Palashis 21 Dec, 2023
The intricacies involved in the complex world of laboratory relocation resemble the inner workings of a finely tuned watch. Each component in the watch's mechanism plays a critical role in ensuring the smooth and timely functioning of the whole system. This blog will explore how a lab relocation plan mirrors the delicate balance and precise coordination required in a watch's operation.
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