Understanding the Chain of Accountability in Laboratory Relocations

Laboratory relocations involve complex interactions between various groups, each responsible for specific aspects of the move. Effective communication is crucial due to the complexity and time-sensitive nature of these relocations, especially since labs must continue their research and testing during the transition. Here's a closer look at the roles and interactions of the key groups involved:

1. The Client Group: This group includes the relocation team, user representatives, budget authority, relocation manager, and other interacting members such as facilities personnel, EH&S, administrators, end users, and consultants. They generate vital information like site audit data, project timelines, and scope of work, coordinating closely with laboratory personnel to ensure smooth communication throughout the project. Organizational briefings for key personnel are crucial to relay important updates about the relocation and the new facility.

2. The Design Group: Comprising architects, engineers, and specialized consultants, this group is tasked with the design and engineering plans of the new laboratory. They handle everything from fire and environmental engineering to special permits and the commissioning of new spaces. Once plans are finalized, they are handed over to the construction group.

3. The Construction Group: This group is responsible for building the new facility, which includes the General Contractor and its subcontractors. They also handle the procurement of lab-specific items like furniture, hoods, benches, and gas generators, which are crucial for the lab's functionality.

4. The Vendor Group: This group consists of vendors providing essential relocation services such as moving, calibration, benchmarking, packing, deinstallation, reinstallation, and qualification of lab instruments. Additional services like temporary storage, security, catering, disposal, and personnel transportation fall under this category. If new or replacement instruments and equipment are needed, equipment manufacturers or distributors are also included here.

Each group must maintain clear and open channels of communication, established through defined processes and protocols, to manage the flow of information effectively. This structure ensures that each phase of the relocation is executed with accountability and precision, minimizing disruptions to ongoing laboratory operations.

At Overbrook Support Services, we understand the complexities involved in having all parties rowing in the same direction. Managing such a multifaceted process can be a full-time job, which is why we handle it for you, allowing you to focus on your science.