Lab Relocations: Avoiding Costly Mistakes

Relocating a lab is a complex process that requires strategic planning and specialized expertise. Many labs underestimate the challenges involved, relying on internal teams or general project managers who may not fully grasp the technical and logistical requirements. This unawareness often leads to delays, workflow disruptions, and costly errors.

To ensure a smooth and efficient lab relocation, labs must plan, engage the right experts, and maintain clear communication among all stakeholders. Here are six common pitfalls to avoid:

Inadequate Planning in Lab Relocations

• Issue: Most labs underestimate the time required for relocation, leading to delays.

• Example: Inaccurate asset surveys delay permits, architectural plans, and construction, creating a domino effect.

• Solution: Start early, conduct a comprehensive asset survey, and plan contingencies.

Lack of Specialized Expertise in Lab Relocations

• Issue: Labs must continue operating during relocation, requiring experts who understand both lab workflows and equipment needs.

• Example:  Internal staff struggles with vendor coordination, safety regulations, and technical requirements, causing disruptions.

• Solution: Work with a lab relocation specialist who understands instrumentation and lab operations.

Poor Coordination and Communication in Lab Relocations

• Issue: Relocation involves multiple teams—scientists, facility managers, movers, vendors, and engineers—leading to bottlenecks.

• Example: Failure to align with quality assurance teams delays instrument installation and qualification at the new site.

• Solution: Assign a relocation manager to oversee communication and ensure smooth execution.

Overlooking Landing Site Readiness in a Lab Relocation

• Issue:  Equipment may not fit or connect appropriately at the new site.

• Example: Mislabeled gas lines, incompatible fittings, or incorrect electrical outlets cause last-minute delays.

• Solution: Conduct engineering walkthroughs to verify site readiness before the move.

Poor Execution on Moving Day for a Lab Relocation

• Issue: Multiple vendors working simultaneously in a limited space can lead to confusion and delays.

• Example: Installers, movers, and contractors arrive at the same time, causing crowded workspaces and disorganized schedules.

• Solution: A dedicated on-site relocation team should manage vendor coordination, troubleshoot issues, and oversee execution.

Ensuring a Successful Lab Move

A well-executed lab relocation depends on early planning, expert oversight, and seamless coordination. Partnering with experienced lab relocation specialists ensures a smooth transition, minimizes downtime, and protects valuable assets.

Need expert guidance? Overbrook Support Services specializes in lab relocations, asset management, and vendor coordination—ensuring a stress-free move.